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GuestsSubmitting Expenses

Submitting Expenses

Overview

Juno makes it easy to submit expenses for reimbursement during or after your event. This guide explains how to:

  • Submit different types of expenses (out-of-pocket and mileage)
  • Use receipt scanning to automatically populate expense details
  • Save drafts and edit expenses before submission
  • Check expense statuses and track reimbursements

Accessing the Expense Submission Feature

You can submit an expense in two ways:

  1. From the dashboard: Click the “Submit Expense” button on your guest dashboard
  2. From the Expenses tab: Navigate to the Expenses tab and click “Submit Expense”

Types of Expenses

Juno supports two types of expenses:

Out-of-pocket expenses

These are purchases you’ve made with your own money that need to be reimbursed, such as:

  • Meals
  • Transportation (taxis, rideshares, public transit)
  • Accommodation
  • Other business-related purchases

Mileage expenses

If you use your personal vehicle for business travel, you can claim mileage reimbursement based on the distance traveled.

Submitting an Out-of-Pocket Expense

Step 1: Upload a receipt (optional)

When you start a new expense submission, you’ll see the receipt upload screen first:

  1. Drag and drop your receipt image or click to select a file from your device
  2. If you don’t have a receipt, click “I don’t have a receipt” (if allowed by the expense policy)

Supported file types:

  • Images: PNG, JPEG, or HEIC (HEIF) files
  • PDFs: For single or multiple page receipts
  • Multiple Pages: If you need to submit multiple pages, combine them into a single PDF
  1. Juno will automatically scan your receipt to extract information like:
    • Amount
    • Merchant
    • Date
    • Currency

Step 2: Complete the expense form

Fill out the expense details:

  • Category: Select the most appropriate expense category
  • Amount: Enter the total amount (pre-filled if a receipt was scanned)
  • Currency: Select the currency (pre-filled if a receipt was scanned)
  • Date: Enter the purchase date (pre-filled if a receipt was scanned)
  • Merchant: Enter where the purchase was made (pre-filled if a receipt was scanned)
  • Memo: Provide additional details about the expense (may be required depending on the policy)

Step 3: Review and submit

  1. Review all information for accuracy
  2. Click “Submit” to send your expense for approval
  3. Or click “Save as Draft” to finish later

Submitting a Mileage Expense

Step 1: Select mileage expense type

  1. Start a new expense submission
  2. Select “Mileage” from the expense type options at the top

Step 2: Enter trip details

  1. Origin: Enter your starting location
  2. Destination: Enter your destination
  3. Roundtrip: Check this box if you made a return journey
  4. Mileage: Enter the distance traveled (automatically calculated if you provided addresses)
  5. Travel Date: Select the date of travel
  6. Memo: Provide the purpose of the trip

Juno will automatically calculate the reimbursement amount based on the applicable mileage rate.

Step 3: Review and submit

  1. Review all information for accuracy
  2. Click “Submit” to send your mileage claim for approval
  3. Or click “Save as Draft” to finish later

Managing expense drafts

You can save an expense as a draft at any time to complete it later:

  1. Partially complete an expense form
  2. Click “Save as Draft”
  3. Access your drafts from the Expenses tab under “Drafts”
  4. Click on a draft to continue editing and submit when ready

Checking expense status

After submitting an expense, you can track its status:

  1. Go to the Expenses tab
  2. View your submitted expenses with their current status:
    • Submitted: The expense has been submitted but not yet reviewed
    • Approved: The expense has been approved for reimbursement
    • Partially Approved: Part of the expense has been approved
    • Rejected: The expense has been declined
    • Reimbursed: Payment has been processed

Unsubmitting an expense

If you need to make changes to a submitted expense that hasn’t been reviewed yet:

  1. Find the expense in your submitted expenses list
  2. Click on the expense to view details
  3. Click “Unsubmit” to cancel the expense
  4. Create a new expense with your updated information

Understanding expense policies

Each event may have specific expense policies that define:

  • Which expense categories are allowed
  • Whether receipts are required (and for what amount)
  • Whether memos are required
  • Spending limits for different categories
  • Mileage reimbursement rules

To review the applicable expense policy:

  1. During expense submission, click “Review Policy” at the top of the form
  2. Review the policy details including limits and requirements

Tips for successful expense submission

  • Submit promptly: Submit expenses as soon as possible after incurring them
  • Keep all receipts: Even if not required by policy, receipts help verify expenses
  • Be descriptive: Add clear notes in the memo field to explain the business purpose
  • Check policy limits: Be aware of spending limits for different categories
  • Submit before deadline: Expenses must be submitted within the timeframe specified in the policy (typically 14 days after the event)

Getting help

If you have questions or encounter issues when submitting expenses:

  • Click “Review Policy” to see the specific rules for your event
  • Contact your event coordinator
  • Use the in-app chat support
  • Text support at +1 (218) 275-5866
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